Run Your Wedding Venue on Autopilot

From inquiry to "I do," our specialized wedding AI agents run your business behind the scenes — so you can focus on experiences, not admin.

See How It Works

Meet Your Full-Time AI Team

Each wedding-specific AI agent automates a different part of your venue workflow — so you don't have to.

Sales Concierge

Never miss an inquiry again.

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Responds instantly to every new lead

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Follows up at the perfect time to boost bookings

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Keeps communication warm, professional, and on-brand

Event Coordinator

Say goodbye to scheduling headaches.

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Manages all your venue appointments automatically

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Syncs with your calendar to prevent double bookings

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Sends reminder texts and emails to clients + vendors

Contract Director

Paperwork struggles, solved.

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Sends contracts, tracks signatures, and collects deposits

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Handles invoices and payment reminders

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Keeps your docs organized and up to date

Client Experience Specialist

Deliver a premium experience—without lifting a finger.

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Creates a beautiful, branded client portal

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Automatically shares timelines, next steps, and FAQs

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Feels personal and polished—every time

Vendor Manager

Keep vendors in sync—without the group chats and chaos.

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Communicates with florists, caterers, DJs & more on your behalf

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Shares timelines, updates, and change requests—automatically

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Ensures everyone's aligned, so your weddings run smoother than ever

Celebration Concierge

Turn weddings into referrals and social proof on autopilot.

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Sends thoughtful post-event thank-you notes and photo collections

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Collects and showcases authentic guest photos and testimonials

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Automatically shares reviews across your social platforms

Your Day, Before & After Wedding Flow

Watch the transformation—from stress to seamless.

"Did I even reply to them?"

Inquiries pile up, replies get delayed, and hot leads slip away.

Sales Concierge replies instantly.

New leads get a warm, branded email in seconds—automatically.

Welcome to WeddingFlow, Mia & Josh! 💍

Sent 2 minutes ago

Dear Mia & Josh,

Thank you for considering our venue for your special day! I'm excited to help you explore how we can make your wedding dreams come true.

I've reviewed your inquiry and would love to schedule a tour at your convenience...

"My calendar's a mess."

Manual bookings, last-minute texts, and double-tours drain your time.

Today
3 overlapping events
2:00 PM Tour - Smith Wedding
Status: Unconfirmed
2:30 PM Tour - Johnson Wedding
Status: Need to reschedule
Messages (3)
Can we reschedule?
Sorry, double booked!

Event Coordinator syncs your calendar.

Appointments book themselves, reminders go out on time.

Tour Confirmed
✓ Synced
📅
Thompson Wedding Tour
Thursday, 2:00 PM
✓ Automatically Scheduled
• Calendar updated
• Confirmation sent
• Reminders set

"Wait—who told the DJ the ceremony changed?"

You're the middleman for every change, every update, every email.

Vendor Messages
12 unread
DJ Events
What time is the ceremony now? The planner said 4pm but the couple said 5pm...
Bloom & Wild Florist
Can you confirm if we're still doing the arch setup at 2pm?
Premier Catering
Haven't heard back about the timeline changes. Need to adjust our prep schedule...

Vendor Manager keeps everyone aligned.

Updates, timelines, and reminders sent to all vendors—on autopilot.

Thompson Wedding: Timeline Update

✓ Sent to all vendors100% confirmed
🎵DJ
💐Florist
🍽️Catering
📸Photo
Updated Timeline
All vendors notified
2:00 PM - Vendor Setup
4:00 PM - Ceremony Start
5:00 PM - Reception Begins

"Still waiting on their signed contract..."

Contracts, payments, and invoices are a headache to manage.

Wedding Contract - Thompson.pdf
Sent 5 days ago
Payment Reminder #3
Dear Mr. & Mrs. Thompson,
This is a friendly reminder that your deposit of $2,500 is past due...
Sent Mar 15, Mar 18, Mar 21
Contract signed
Deposit received
Payment schedule set

Contract Director handles it all.

Signed, sealed, paid—with zero chasing.

📄
Contract Signed
March 21, 2025 at 3:45 PM
Payment Received
$2,500
Deposit confirmedMar 21
Payment schedule created6 payments
Auto-reminders enabled
Next Payment
April 21, 2025
$2,000
Reminder scheduled for April 14

"I should really send that thank-you…"

No time to follow up = no reviews, no referrals.

TO DO:
- Send Thompson thank you (2 weeks ago)
- Ask for review??
- Check if they posted photos
- Update portfolio maybe
Draft (3 weeks)
Last edited: May 1
To: sarah.thompson@email.com
Subject: Thank You for Choosing Our Venue
Dear Sarah and Michael,

Thank you for choosing our venue for your special day. It was a pleasure to...[finish this later]
Recent Weddings Without Reviews
Thompson Wedding21 days ago
Garcia Wedding15 days ago
Chen Wedding8 days ago

Celebration Concierge closes the loop.

Thank-you note and review prompt sent—perfectly timed.

✉️
Thank You Note Sent
Delivered 3 days after event
✓ Opened

Dear Sarah and Michael,

Thank you for allowing us to be part of your beautiful celebration! Your wedding day was truly magical, and we're honored to have hosted such a special moment in your lives.

We've created a small photo collection of your venue highlights that you're welcome to share with family and friends...

5-Star Review Received
2 days ago
"Our wedding day was absolutely perfect! The venue was stunning, and the staff thought of everything. From the ceremony to the reception, every detail was handled with such care and professionalism..."
Posted by Sarah T. • May 15, 2025
Review Performance
Last 30 days
100%
Response Rate
4.9
Avg Rating
12
New Reviews

This isn't software — it's your full-time, wedding-specific AI team.

Less admin. More magic. Focus on the experience - not the repetitive tasks.

Start automating in minutes

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